Our transaction services department exists so you never have to choose between being present with a client and staying on top of a deadline. Every file is handled with care, precision, and systems that don’t miss.
Contracts and addenda are prepared from agent-provided terms with careful attention to accuracy and completeness.
Transaction files are reviewed and submitted in accordance with brokerage requirements and deadlines.
Key dates, deadlines, and outstanding items are calendared for you and monitored throughout the transaction to help keep everything on track and moving forward.
Communication and coordination with all parties involved to help support an organized and efficient closing process.
No more digging through emails trying to remember inspection periods, appraisal dates, or whether earnest money was delivered.
We review documents before compliance does, catch missing initials early, and keep files moving cleanly.
Title companies, lenders, cooperating agents… we handle the coordination so you can focus on clients.
Whether you’re going live with a listing, under contract, or writing a time-sensitive offer, we have a service built for it.
From executed contract to closed file, we manage the details so you can stay present with your clients.
Get your listing live quickly and compliantly. We handle the setup, document preparation, and coordination from the start.
Add-ons available include price change agreements, listing extensions, social media graphics, open house flyers, and more.
When time is everything, we write clean, complete, compliant offers so you and your clients can move quickly.
Have something else that you just don’t have time to complete? Get in touch with us to discuss options and pricing.
Getting started is easy. Here’s what happens when you submit your first file.
Use the quick form below to send us your contract details, client info, and any upfront notes we should know.
Within one business day, we review your documents, flag any gaps, and open the transaction in your preferred platform.
We send status updates at every key milestone. You’ll always know where things stand without having to chase anyone down.
We make sure your file has passed broker compliance and is approved. We deliver a clean file so your closing is smooth and your clients leave happy.
Real estate is a relationship business. The more time you spend in document portals and compliance checklists, the less you spend in front of clients, growing your pipeline, and actually enjoying your work.
Our team has spent over two decades in Kansas real estate operations. We know what compliance actually requires. We know why disclosures are of the utmost importance. We know what can quietly derail a deal. And we know how to make sure those don’t happen on your file.
When you bring us in, your transactions get handled the way they should be: carefully, consistently, and with someone who genuinely cares about the outcome and the people behind it.
With firsthand audit experience, we understand compliance from both sides and we apply that knowledge to every file.
We've built trusted working relationships with Kansas title companies, lenders, and agents so coordination is faster and smoother.
Whether you close five or 50 transactions a year, this department is designed to grow alongside your business without anything slipping.
We don't just process files. We treat every transaction as if your reputation and your client's experience depend on it, because they do.
No retainers, no surprises. You pay per file. For transaction coordination, invoices are due at closing. For listing coordination and custom projects, we send a monthly invoice.
Breanna leads the Transaction Services Department and has spent more than a decade in Kansas real estate as a licensed agent (currently affiliated with HTP Referral Company), transaction coordinator, and marketing specialist, and she recently served as an investigator for the Kansas Real Estate Commission.
Today, Breanna focuses on building the systems, processes, and support that keep transactions running smoothly behind the scenes. She helps agents stay compliant, meet deadlines, and create a better experience for their clients without carrying every administrative detail themselves.
If you’ve ever wished someone would just take ownership of the details and make sure nothing falls through the cracks, you’re in the right place.
Courtney has been working in real estate since 2014 and has learned that no two transactions are ever quite the same. After years in the industry and becoming licensed in 2018, she’s seen just about everything: last-minute surprises, moving deadlines, missing signatures, and the occasional situation that somehow works out despite all odds.
Courtney purchased her first home at age 22 and understands the excitement, stress, and uncertainty that can come with a real estate transaction. That perspective helps shape the way she supports both agents and clients throughout the process.
As a transaction coordinator and licensed agent (currently affiliated with HTP Referral Company), Courtney enjoys being the person behind the scenes making sure details don’t get overlooked and files keep moving forward. When she’s not coordinating transactions, Courtney loves spending time with family and friends, exploring new places, and planning her next travel adventure.
If something’s still on your mind after reading, reach out. We’re happy to chat before you submit your first file.
Need an offer written? You can enter details here.
Many agents start using a TC because they want help with paperwork. Most stay because of the time, consistency, and peace of mind it gives them. Our goal is to help you spend less time managing administrative details and more time serving clients and growing your business.
Yes, with your direction. We’ll send introductory emails and logistical communications, but we keep you in the loop on every exchange. Please note: all services are strictly administrative. We cannot advise, negotiate, or interpret contract terms on your behalf.
That’s great. We’re happy to work within established workflows whenever possible. Our goal is to make the process smooth, efficient, and tailored to you and/or your team.
Absolutely. Some agents use us for every file, while others only bring us in during busy seasons, vacations, or particularly complex transactions.
In most cases, immediately. Once we receive the information and documents we need, we’ll review the file and begin coordinating the transaction right away.
No problem. While we prefer to get involved as early as possible, we can often jump in after a transaction is already underway.
Real estate is constantly moving. We’ll update timelines, coordinate with the appropriate parties, and help ensure everyone stays informed when dates shift.
We review documents for completeness, signatures, dates, and brokerage compliance requirements. We cannot provide legal advice or interpret contract terms, but we can help identify missing items and potential compliance concerns.
Real estate doesn’t always happen during business hours, and we understand that. While most work is completed during normal business hours, we do have limited evening and weekend availability for writing offers or other urgent needs.
This page and the services listed here are tailored specifically for Keller Williams Hometown Partners agents. We do work with agents outside the brokerage as well. If that’s you, reach out directly and we’ll get you the right information.
That’s one of the most common concerns we hear. You remain the agent and decision-maker throughout the transaction. Our role is to handle the administrative details, keep everyone informed, and help ensure nothing gets overlooked. You’re always in control.
Breanna and Courtney have 23 years of combined real estate experience and have worked for the top two teams in the Wichita area, along with numerous individual agents, smaller teams, and everything in between! Breanna is at the KWHP office during regular business hours, which means you have direct in-person access if you need it. Breanna has worked for the Kansas Real Estate Commission and has extensive compliance auditing experience. She loves building systems, making processes efficient, and making things easy and understandable for agents. Courtney is highly specialized in the day-to-day management of transactions. She’s very proactive and driven to get clients to the closing table. Courtney and Breanna both care deeply about providing excellent service to agents and clients, and both are mindful of the human element of real estate that extends far beyond transaction coordination.
Whether you’re ready to submit your first file or just want to learn more about how our Transaction Services team can support your business, we’re here to help.
Already know what you need? Send us your transaction details and we’ll take it from there.
Need listing coordination? Start here.
New to Transaction Services? Let’s talk through your business, workflow, and how we can help.
Contact us or book a call below.
A 20 minute conversation is all it takes to see whether transaction services are right for where your business is today. No pressure, no sales pitch. Just a genuinely helpful conversation.
Important Note: Transaction Services provides administrative and transaction coordination support only. Agents and their supervising broker(s) remain solely responsible for client representation, negotiations, contract terms, contract interpretation, disclosures, legal compliance, risk management, and all licensed real estate activities. While Transaction Services may assist with tracking deadlines and facilitating communication, agents are responsible for ensuring all contractual obligations and brokerage requirements are satisfied. Agents should consult their supervising broker or legal counsel regarding representation, negotiations, contract interpretation, legal requirements, disclosures, or other matters requiring professional judgment.
Breanna Lindstrom and Courtney Liebst are licensed real estate salespersons affiliated with HTP Referral Company and operate under the same broker supervision as Keller Williams Hometown Partners, LLC.